Writing a professional letter

Kate and I were given the task to write a letter of approval for a fund raising event we will be hosting. We wrote the letter together and first submitted it to Elissa, Brian and Amanda. Once they went over the letter we wrote we had a meeting with them and they talked to us about what a proper professional business letter should consist of and what it should look like. This was the first time both Kate or I have written a letter in the business field so it took some practice and critiquing from them to help us understand how the letter should look. We learned that the letter needs to include specifics about the event and a background about our company and what we do. We also needed to add information about Elissa and ourselves. The revised letter had more of a professional flow and gave a better idea about what the event would entail. It was more to the point and someone who was not planning the event would have an idea of what exactly we are trying to plan. We also learned that writing the letter we needed to address the letter to the entire company and not just a single member of that specific foundation. Seeing the revised letter really put in perspective how important a single letter can be to not only our company but also to the company we are sending it to. It shows who we are and that letter will be what represents us before we communicate with the foundation as a whole in any other way.